Administrative Assistant

Overview

Job Details

Position: Executive Assistant
Location: Mumbai, Maharashtra
Job Type: Full-time

About Ares

Over the past years, Ares' success has been driven by our people and our culture. Our team is guided by our core principles—Collaborative, Accountable, Entrepreneurial, Caring, Reliable—and our mission to be a catalyst for shared prosperity and a better future. Through our recruitment, career development, and employee-focused programs, we are committed to fostering a welcoming and inclusive workplace where diverse talents, backgrounds, and perspectives can build careers in this exciting and growing industry.

Job Summary:

The Associate will be responsible for providing virtual administrative support during global business hours, based in Mumbai.

Key Responsibilities:

Meeting Management:

• Coordinate and schedule internal and external meetings, phone calls, and video conference meetings, both with internal teams and clients, as well as Ares’ global offices.

Document and Communication Support:

• Perform minor editing of PowerPoint presentations and general internal and external communications.
• Update company databases as required.

Travel Coordination:

• Arrange domestic and international travel logistics, including flights, hotels, trains, and ground transportation.
• Organize visa applications when necessary and prepare detailed travel itineraries.

General Administration:

• Collect and process team expenses in a timely manner using the company expense system (both cash and American Express).
• Support other Executive and Administrative Assistants as needed.

Experience/Skills Required:

• Strong client service orientation and ability to prioritize multiple tasks.
• Experience with domestic and international travel coordination.
• Knowledge and understanding of time zone differences.
• Excellent written and verbal communication skills.
• Ability to represent the team positively through interactions with internal teams, clients, investors, and partners.
• Strong technical skills, including proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Good judgment in determining when to escalate issues versus resolving them independently.

Reporting Line:

• Reports to: Organizational Administrator

Additional Information:

• Applications will be accepted on a rolling basis until the position is filled. There is no fixed deadline for applying.

This format organizes the responsibilities, requirements, and application details clearly, making it easier for candidates to understand the role.

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