Overview

Job Details

Position

Administrative Assistant

Type of Work

Full-time

Location

Mumbai, India

About Ares

For over 20 years, Ares has thrived due to its people and culture. Guided by our core values—collaboration, responsibility, entrepreneurship, self-awareness, and trustworthiness—we are committed to being a catalyst for shared prosperity and a better future.

We foster an inclusive and high-performance work environment, ensuring that diverse talent can build successful careers through our recruitment, career development, and employee-focused initiatives.

Job Summary

We are seeking an Administrative Assistant based in Mumbai to provide virtual administrative support across global business hours. The role involves meeting coordination, travel planning, document management, and general administrative duties.

Key Responsibilities

Meeting Management

• Plan and coordinate internal and external meetings, including conference calls, video conferencing, and client meetings across Ares’ global offices.

Document & Database Management

• Assist in editing PowerPoint presentations and internal/external correspondence.
• Maintain and update company databases as needed.

Travel Coordination

• Arrange domestic and international travel, including:
  • Flight, hotel, and train bookings
  • Ground transportation
  • Visa processing
  • Developing comprehensive travel plans

Expense & Administrative Management

• Process team expenses (American Express & cash) using the company's expense system.
• Provide administrative assistance to other Executive and Administrative Assistants when needed.

Ideal Candidate Profile

Skills & Competencies

✔ Strong Customer Service Focus
✔ Ability to Prioritize Multiple Tasks Efficiently
✔ Knowledge of Domestic & International Travel Coordination
✔ Understanding of Different Time Zones
✔ Excellent Written & Verbal Communication Skills
✔ Professionalism & Positive Representation of the Team
✔ Technical Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
✔ Good Judgment & Decision-Making Skills (knowing when to escalate issues vs. solving them independently)

Reporting & Application Process

Reports To:

Manager of Administration

Application Deadline:

• No fixed deadline—applications are accepted on an ongoing basis until the position is filled.

Join Ares & Build Your Career in a High-Performance, Inclusive Environment! ????