Assistant Manager Travel Admin

Overview

Assistant Manager - Travel Administration

???? Location: Malad (West), Mumbai, Maharashtra
???? Job Type: Full-time | Permanent
???? Shift: Day Shift
???? Salary: ₹5,37,314.21 - ₹7,50,397.41 per year
???? Working Days: Monday to Saturday

Job Purpose

The Assistant Manager – Travel Administration will play a key role in managing and overseeing corporate travel arrangements, ensuring efficient, cost-effective, and policy-compliant travel operations. This role involves vendor coordination, budget tracking, administrative support, and ensuring smooth travel experiences for employees. The ideal candidate will be highly organized, detail-oriented, and skilled in multi-department collaboration.

Key Responsibilities

✅ Corporate Travel Coordination:

• Manage end-to-end corporate travel for employees, including flights, hotel bookings, transportation, and itineraries.
• Serve as the primary point of contact for travel-related inquiries, ensuring exceptional customer service.
• Ensure compliance with company travel policies and provide guidance on travel policy adherence.

✅ Budgeting & Expense Management:

• Monitor and track travel budgets, ensuring expenses are within company guidelines.
• Prepare travel reports and track travel-related expenses for auditing and financial planning.

✅ Vendor & Stakeholder Management:

• Negotiate and maintain relationships with airlines, hotels, and transportation providers to secure the best deals.
• Work closely with HR, Finance, and Admin teams for seamless employee travel coordination.
• Arrange special travel requirements for executives, VIPs, and large group bookings.

✅ Issue Resolution & Compliance:

• Handle travel-related issues or disruptions, ensuring prompt solutions.
• Stay updated on travel industry regulations and trends to enhance travel programs.
• Maintain accurate travel records and documentation for accounting and auditing purposes.
• Assist with VISA processing and Forex transactions as needed.

✅ Policy & Program Development:

• Support the development of travel policies, programs, and procedures to improve efficiency and cost savings.
• Continuously improve travel processes based on industry best practices.

Qualifications & Experience

???? Education:

• Bachelor’s degree in Business Administration, Hospitality Management, or a related field (or equivalent work experience).

???? Experience:

• 7+ years in corporate travel management or administrative support, preferably in a similar role.
• Strong knowledge of travel booking systems and tools.
• Experience in managing travel budgets and expense reports.
• Understanding of VISA processing and Forex management.

???? Skills:

• Excellent communication and interpersonal skills.
• Detail-oriented, with strong multi-tasking and deadline management abilities.
• Strong negotiation & vendor management skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other relevant software.
• Ability to handle sensitive information with confidentiality and professionalism.
• Ability to work well under pressure and resolve travel-related issues efficiently.

???? Desirable Certifications:

• Certification in Travel Management (IATA or similar).
• Knowledge of global travel regulations and requirements.

Work Environment & Benefits

???? Work Mode: Office-based, with occasional travel
???? Work Culture: Collaborative with growth opportunities
???? Compensation: Industry-standard salary with a performance bonus
???? Benefits: Provident Fund

Job Category: Travel Administration | Corporate Travel

???? Join us and take the lead in ensuring seamless and efficient travel operations for our organization!